The Privacy Policy is part of the General Conditions that govern this Website.
VERSION dated 31/07/2024
Who is responsible for the processing of your data?
INTELLIGENT LOGISTICS, S.L.
Address: Avenida del General Perón, nº 8, 6º B C.P. 28020 – Madrid.
CIF (VAT Number): B02858058
Phone: 91 411 38 33
Mail: protecciondedatos@grupomoraval.com
You can contact us in either way.
We reserve the right to modify or adapt this Privacy Policy at any time.
If you are one of the following groups, see the drop-down information:
- WEB OR EMAIL CONTACTS
What data do we collect through the Website?
We may process your IP, what operating system or browser you use, and also the duration of your visit, anonymously.
If you provide us with information in the contact form, you will identify yourself so that we can contact you, if necessary.
For what purposes will we process your personal data?
- To respond to your queries or requests.
- To manage the requested service, answer your doubts, or process your requests.
- To Inform, by electronic means, which deal with your application.
- To inform about commercial or event information by electronic means, provided that there is express authorisation.
- To carry out analyses and improvements on the Website on our products and services in order to improve our business strategy.
What is the legitimacy for the processing of your data?
The acceptance and consent of the interested party, granted through a voluntary action, such as in cases where in order to make a request it is necessary to fill in a form and click on the send button, the completion of the same will necessarily imply that they have been informed and have expressly given their consent to the content of the clause annexed to said form or acceptance of the privacy policy.
All our forms have the * symbol in the mandatory data. If you do not provide these fields, or do not tick the checkbox accepting the privacy policy, the information will not be eligible to be sent. It usually has the following formula: “□ I declare that I have sufficient legal capacity and that I have read and accept the Privacy Policy.”
How long will we keep personal data?
Until the revocation of the consent granted.
- CLIENTS
For what purposes will we process your personal data?
- Preparation of budgets.
- Information by electronic means that deal with your application.
- Commercial or event information by electronic means, provided that there is express authorisation.
- Administrative management, communications and logistics services carried out by the Data Controller.
- Invoicing and declaration of the appropriate taxes.
- Control of the corresponding transactions.
- Control and collection procedures.
What is the legitimacy for the processing of your data?
The existence of a contractual relationship between the parties. The processing is necessary for the performance of a contract to which the data subject is a party or for the application of pre-contractual measures at the request of the data subject.
How long will we keep personal data?
During the validity of the relations between the parties and for the limitation periods derived from them.
- QUALITY SURVEYS
For what purposes will we process your personal data?
- Assess the degree of quality in the service provided.
- Improvement of the services offered, by virtue of compliance with ISO
What is the legitimacy for the processing of your data?
The legal basis is the respondent’s express consent.
How long will we keep personal data?
Until the revocation of the consent granted.
- SUPPLIERS
For what purposes will we process your personal data?
- Provide information by electronic means, which deal with your application.
- For commercial or event information by electronic means, provided that there is express authorisation.
- Administrative management, communications and logistics services carried out by the Data Controller.
- Billing.
- Carrying out the corresponding transactions.
- Invoicing and declaration of the appropriate taxes.
- Control and collection procedures.
What is the legitimacy for the processing of your data?
The acceptance of a contractual relationship, or failing that, your consent when contacting us or offering us your products by any means.
How long will we keep personal data?
During the validity of the relations between the parties and for the limitation periods derived from them.
- SOCIAL MEDIA CONTACTS
For what purposes will we process your personal data?
- To respond to your queries or requests.
- To manage the requested service, answer your doubts, or process your requests.
- To Engage with you and build a community of followers.
What is the legitimacy for the processing of your data?
The bases that legitimise the processing are the voluntary consent of the interested party to contact and, where appropriate, the acceptance of a contractual relationship in the environment of the corresponding social network. The processing of data within the Social Network will be carried out in accordance with its Privacy policies.
How long will we keep personal data?
We can only consult or unsubscribe your data in a restricted way when you have a specific profile. We’ll process the data for as long as you let us by following, being friends, liking, or similar buttons.
Any rectification of your data or restriction of information or publications must be made through the configuration of your profile or user on the social network itself.
- ETHICAL CHANNEL
What data do we collect through the Web?
If you identify yourself, we may collect: name, surname, email, telephone number and the personal data of the third party(s) that you provide us with in the communication.
For what purposes will we process your personal data?
- Managing communications.
- Adopting the corresponding corrective measures and, if necessary, inform them of the outcome of the procedure.
What is the legitimacy for the processing of your data?
Legal obligation or, failing that, the public interest.
How long will we keep personal data?
The data will be kept for the period strictly necessary to clarify the facts reported. In any case, after six (6) months, the data provided will be anonymised unless it is investigated in a different legal environment.
- JOB SEEKERS
For what purposes will we process your personal data?
- Organization of selection processes for the hiring of employees.
- Scheduling you for job interviews and evaluating your candidacy.
- If you have given us your consent, we may give it to collaborating or related companies, with the sole purpose of helping you find employment.
- If you tick the checkbox accepting the privacy policy, you give us your consent to transfer your job application to the entities that make up the group of companies in order to include you in their personnel selection processes.
We also inform you that one year after receiving your curriculum vitae, we will proceed to its safe destruction.
What is the legitimacy for the processing of your data?
Unequivocal consent, when sending us your CV.
How long will we keep personal data?
For a minimum period of one (1) year or until the revocation of the consent granted.
Do we include personal data of third parties?
No, as a general rule we only process the data provided by the holders. If you provide us with data from third parties, you must inform and request their consent from said people, or else you exempt us from any liability for non-compliance with this requirement.
Personal data on minors?
We do not process data of children under 14 years of age. Therefore, please refrain from providing them if you are not that age or, where appropriate, from providing data from third parties who are not of that age. INTELLIGENT LOGISTICS, S.L. is exempt from any liability for non-compliance with this provision.
Will we make communications by electronic means?
- They will only be carried out to manage your request, if it is one of the means of contact that you have provided us.
- If we carry out commercial communications, they will have been previously and expressly authorised by you.
What security measures do we apply?
You can be rest assured: We have adopted an optimal level of protection of the Personal Data we handle, and we have installed all the technical means and measures at our disposal according to the state of technology to prevent the loss, misuse, alteration, unauthorised access and theft of Personal Data.
To whom will your data be communicated?
Your personal data may be transferred to the companies that own the Residences operated by NODIS in order to contract the requested service. Such transfer of personal data is necessary for the execution or development of the contractual relationship and will be processed in order to comply with the provision of the contracted service.
Likewise, we inform you that your personal data may be shared between the companies that belong to the same group of companies as INTELLIGENT LOGISTICS, S.L. in order to manage, streamline, and comply with the provision of the contracted or requested service.
Finally, solely and exclusively by legal obligation, your data will be communicated to the State Tax Administration Agency and to banks and financial institutions for the collection of data for the services provided or product purchased, as well as to the data processors necessary for the execution of the agreement.
In the event of a purchase or payment, if you choose an application, website, platform, bank card, or any other online service, your data will be transferred to that platform or processed in its environment, always with a maximum measure of security.
When requested, the web development team will have access. In addition, maintenance companies and web hosting will have access to our website and data therein.
What rights do you have?
- To know if we are processing your data or not.
- To access your personal data.
- To request the rectification of your data if it is inaccurate.
- To request the deletion of your data if it is no longer necessary for the purposes for which it was collected or if you withdraw the consent granted.
- To request the limitation of the processing of your data. In some cases, we will only keep them in accordance with current regulations.
- To transfer your data, which will be provided to you in a structured, commonly used or machine-readable format. If you prefer, we can send them to the new Data Controller you appoint.
- To file a complaint with the Spanish Data Protection Agency or competent supervisory authority, if you believe that we have not attended to you correctly.
- To revoke consent to any processing to which you have consented, at any time.
If you modify any data, we thank you for letting us know so that we can keep it updated.
Do you want a form for the exercise of Rights?
- We have forms for the exercise of your rights, ask us by email or if you prefer, you can use those prepared by the Spanish Data Protection Agency or third parties.
- The forms can be submitted in person, sent by letter or by mail to the address of the Data Controller at the beginning of this text.
How long does it take to respond to the Exercise of Rights?
It depends on the law, but at most, in one month from your request, and two months if the issue is very complex and we notify you that we need more time.
Do we process cookies?
If we use other types of cookies that are not necessary, you can consult the cookie policy at the corresponding link from the bottom of our website.
How long will we keep your personal data?
- Personal data will be kept for as long as you remain associated with us.
- Once you unsubscribe, the personal data processed for each purpose will be kept for the legally established periods, including the period in which a judge or court may require them in accordance with the limitation period for legal actions.
- The processed data will be kept as long as the legal periods referred to above do not expire, if there is a legal obligation to maintain it, or if there is no such legal period, until the interested party requests its deletion or revokes the consent granted.
- We will keep all information and communications related to your purchase or the provision of our service, for the duration of the warranties of the products or services, to deal with possible claims.
- For each processing or type of data, we provide you with a specific period, which you can consult in the following table:
| File | Document | Conservation |
| Clients | Bills | 10 years |
| Forms & Coupons | 15 years | |
| Contracts | 5 years | |
| Human resources | Payroll, TC1, TC2, etc. | 10 years |
| Curriculums | Until the end of the selection process, and 1 more year with your consent | |
| Docs of severance pay. Contracts. Data of temporary workers. | 4 years | |
| Empoyee’s file. | Up to 5 years after the leave. | |
| Marketing | Databases or web visitors. | For the duration of treatment. |
| Suppliers | Bills | 10 years |
| Contracts | 5 years | |
| Access control and video surveillance | List of visitors | 30 days |
| Videos | 30 days block 3 years destruction | |
| Accounting | Accounting Books and Documents. Shareholders’ agreements and boards of directors, company bylaws, minutes, board of directors regulations and delegated committees. Financial statements, audit reports Grant-related records and documents | 6 years |
| Fiscal | Keeping of the administration of the company, rights and obligations related to the payment of taxes. Administration of dividend payments and withholding taxes. | 10 years |
| Information on the intra-group price establishments | 18 years old 8 years for intra-group transactions for pricing agreements | |
| Health and Safety | Workers’ Medical Records | 5 years |
| Environment | Information on chemical or substantially hazardous substances | 10 years |
| Environmental Permitting Documents While the activity is taking place. | 3 years after the closure of the activity 10 years (statute of limitations) | |
| Records on recycling or waste disposal | 3 years | |
| Grants for cleaning operations must keep documents of rights and obligations, receipts and payments. | 4 years | |
| Accident Reports | 5 years | |
| Insurance | Insurance Policies | 6 years (rule of thumb) 2 years (damage) 5 years (personal) 10 years (life) |
| Shopping | I register all the supplies of goods or provision of services, intra-community acquisitions, imports and exports for VAT purposes. | 5 years |
| Juridical | Intellectual and Industrial Property Documents. Contracts and agreements. | 5 years |
| Permits, licenses, certificates | 6 years from the date of expiration of the permit, license or certificate. 10 years (criminal statute of limitations) | |
| Confidentiality and Non-Compete Agreements | Always the duration of the obligation or confidentiality | |
| GDPR/LOPDGDD | Processing of personal data, if different from the processing notified to the AEPD | 3 years |
| Personal data of employees stored in the networks, computers and communications equipment used by them, access controls and internal management/administration systems | 5 years |
